This Notice has been issued on 01.08.2018. The last version of this Notice is February 14, 2020.
Should this Privacy Notice be updated or modified in a material way, we will update the Effective/Last change date of this Notice. In addition, we will announce the notice about the new version of the document.
The intention of this Privacy Notice (“Notice”) is to inform you the way we at Material Exchange work with personal data. It explains how we collect, store or otherwise process personal data for the purpose of engaging in business partnerships with organizations. This notice is in alignment with the General Data Protection Regulation (“GDPR”).
Personal data means any information that relates to an identifiable individual, either directly or indirectly, such as name, email address, photo. Personal data does not include information that is anonymized.
Processing means any operation or set of operations which is performed on personal data, or on sets of personal data, such as collection, recording, storage, adaptation or alteration, erasure or destruction.
In this Notice “Material Exchange”, “MEV”, “we” and “our” refers to MATERIAL EXCHANGE VENTURES AB SWEDEN located at Petersbergsstigen 9C, 144 52 RÖNNINGE, Sweden.
Questions, concerns, complaints, or disputes regarding this Privacy Notice, data privacy at MEV, or our compliance with applicable data protection laws and regulations may be sent to us by email at firstname.lastname@example.org.
We have appointed an IT Security & Privacy Officer, who is responsible for ensuring that the protection of your Personal Data or other information collected is carried out in accordance with this Notice. The following person serves as our IT Security & Privacy Officer: Petersbergsstigen 9C, 144 52 RÖNNINGE, Sweden or email@example.com.
When you register with the MEV, we collect information about you including but not limited to your name, your employer’s name, your work address (including your country location), your job title and your email address. We may also collect your personal email address, a personal mailing address, and a mobile phone number.
We process your personal information for registration administration, to deliver member benefits to you, and to inform you of our services and products, MEV-related events, content, and other benefits or opportunities associated with your MEV membership. The MEV may also use this information to help the MEV understand our members’ needs and interests to better tailor our products and services to meet your needs.
B. Live Events
The hosts and participates in many live, in-person events throughout the year. If you register for one of our events and you are a member, we will access the information in your member account to provide you with information and services associated with the event.
If you are not a member and you sign up for one of our events or check us at the event not organized by us, we will collect the following information: name, email, company, title, address, phone number.
We may also make video recordings and take photographs at live events.
C. Your correspondence with MEV
If you correspond with us by email, notice boards, newsgroups, community feedback sites, forum facilities, chat rooms or other form of communication, we may retain such correspondence and the information contained in it and use it to respond to your inquiry; to notify you of MEV conferences, publications, or other services; or to keep a record of your complaint, accommodation request, or similar concern. As always, if you wish to have the MEV “erase” your personal information or otherwise refrain from communicating with you, please contact us at firstname.lastname@example.org.
We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them. When we conduct surveys, we process following information: your name, your employer’s name, your work address (including your country location), your job title and your email address. We may also collect your personal email address, a personal mailing address, and a mobile phone number.
E. Transaction details
We collect details of transactions you carry out and of the fulfilment of your orders, including licensing of software.
F. Payment card information
You may choose to pay for the MEV membership using a payment card or QR code (WeChat, other). Typically, payment card information or QR code payment information is provided directly by users, into the PCI/DSS-compliant payment processing service to which MEV subscribes, and the MEV does not, itself, process or store the card information or information relate to the QR code payment.
Personal information we get from third parties
From time to time, the MEV receives personal information about individuals from third parties. This may happen if you are employee, contractor, member, agent or other participant of an organization which is a member of MEV and signs you up for membership.
We may collect information that is provided to MEV by third parties such as our business partners, in the course of MEV providing and supporting MEV’s products and services.
What happens if you don’t give us your data
You can enjoy many of MEV services without giving us your personal data. Much of the information on our website is available even to those who are not MEV members. Some personal information is necessary so that the MEV can supply you with the products or services you have purchased or requested, and to authenticate you so that we know it is you and not someone else.
MEV’s website collects certain information automatically and stores it in log files. For more info please visit our Website Policy.
In general, we will only process personal data where the processing is in our legitimate business interests or required to perform a contract with you or our corporate client. We will only use and share personal data in ways that are relevant for the purposes for which the information was collected or subsequently authorized by you. By agreeing to the Terms & Conditions you are entering into a contract with us. We process your personal data for the purpose of entering and performing that contract.
It is in our interest to develop our business and to provide our members with the best possible service in a safe and secure way. Our interest to process your personal data does not override your interests or fundamental rights and freedoms.
Our legitimate interest to use your personal data is necessary in the following situations:
We may provide information to you in the form of emails, mailings, website displays or other correspondence methods.
We are interested in your views, and we value feedback, and we may therefore set up notice boards, newsgroups, community feedback sites, email systems, forum facilities and/or chat rooms on our sites. Any information that you disclose via such facilities will be used in accordance with the terms of service for the particular forum and in the absence of such terms of service, this Notice. However, we can of course not control and be responsible for other parties’ use of the personal data which you make available to them through such facilities and otherwise on our sites. We encourage you to be careful about what personal data you share in this way.
You can at any moment object to the processing based on our legitimate interest by sending email to us at email@example.com
Your personal data is shared internally during course of doing business. In addition, we share your personal data with the following:
All recipients are required to have appropriate technical and organizational measures in order to ensure the protection of your personal data and your rights. MEV has entered into Data Processing Agreements with its processors.
It is MEV’s policy to never sell your information to list brokers or similar entities for commercial gain.
MEV has its headquarters in Sweden. Information we collect from you will be processed in Europe, and by using the MEV’s services you acknowledge and consent to the processing of your data in Europe. MEV complies with the GDPR requirements when processing your personal data.
The personal data can flow without any safeguards necessary to third countries from EU and those countries that have been recognized by the EU, as having adequate protection for personal data. If personal data is transferred to a country not in EU or to a country which does not possess adequate protection for personal data, MEV shall provide appropriate safeguards (e.g. signed standard protection clauses).
MEV retains data for the duration of the member’s business relationship with MEV and for a period of time thereafter to allow members to recover accounts if they decide to renew, to analyze the data for MEV’s own operations, and for historical and archiving purposes associated with MEV’s history as a membership association. For more information on where and how long your personal data is stored, and for more information on your rights of erasure and portability, please contact firstname.lastname@example.org.
We will take reasonable steps to ensure that personal data that we process is reliable for its intended use, accurate, complete, and current. You are responsible for the accuracy of all personal data you provide to us. We will use reasonable efforts to maintain the accuracy and integrity of the personal data we obtain, and to update it as appropriate. We will take reasonable steps to ensure that personal data is reliable for its intended use.
We have implemented, and will maintain current, reasonable physical, technical, and organizational security measures for the purpose of protecting the personal data in our possession from loss, misuse, and unauthorized access, disclosure, alteration, or destruction.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we have security measures in place to protect your personal data, we cannot guarantee the security of your data transmitted to our sites; any transmission is at your own risk. However, MEV uses its controlled processes and employs highly responsible individuals to regularly enhance security measures in order to protect your personal data.
Adherence by MEV to this Notice may be limited to the extent required to meet a legal, governmental, national security, or public interest obligation.
MEV will conduct periodic internal compliance audits of our relevant privacy practices to verify adherence to this Notice. We encourage individuals covered by this Notice to raise any concerns they have about the way we process their personal data by contacting us at the address below.
MEV commits to resolve questions and complaints about your privacy and its collection or processing of your personal data. Individuals who believe that MEV is not complying with the terms of this Notice, can contact MEV by email at email@example.com. We will answer any questions and to investigate any concerns or complaints. We will do our best to internally resolve any complaints and disputes regarding the use and disclosure of personal data brought to our attention.
Our IT Security & Privacy Officer
We have appointed an IT Security & Privacy Officer, who is responsible for ensuring that the protection of your Personal Information or other information collected is carried out in accordance with this Privacy Disclosure. The following person serves as our IT Security & Privacy Officer: Petersbergsstigen 9C, 144 52 RÖNNINGE, Sweden or firstname.lastname@example.org.
Our site is not directed to children younger than age sixteen (16). We do not knowingly collect personal data from children under these ages on any of our sites and we will delete any such information later determined to be from such young person, unless we have received consent to collect such personal data from the child’s parent or guardian. In the event a parent or guardian believes that his/her child has provided information to MEV and wishes that data to be removed or corrected, please contact MEV as described below.
As a data subject you have the following rights:
Reasonable access to your personal data will be provided at no cost to MEV members, and others upon request made to MEV at email@example.com. If access cannot be provided within a reasonable time frame, MEV will provide you with a date when the information will be provided. If for some reason access is denied, MEV will provide an explanation as to why access has been denied.
In case you consider that any of these rights is not respected or that we act against the law, please contact us. You can also file a complaint with the relevant data protection authorities.
Opt-Out of E-Mail Correspondence and Access and Correct the Information we collect
In certain circumstances you may have the right to ask us not to process your personal data (“opt-out”). We will usually inform you (before collecting your data) about that. If you want to opt-out please contact as set out below.
You may also opt-out of future marketing correspondence by updating your preferences using the link on the footer of e-mail correspondence.
Upon request, we will provide you with reasonable access to personal data about you in our possession, and will take reasonable steps to permit you to correct, amend, or delete personal data that you demonstrate to be inaccurate or incomplete. If you have a https://material-exchange.com/ online account, you may access the data that https://material-exchange.com/ has recorded and update or correct the information at any time. You may also opt-out of future correspondence by updating your preferences. To do this go to https://material-exchange.com/ and visit your accounts. If you don’t have an account or are unable to locate your account information, you can create one or you may request a copy of the personal data we have stored and/or exercise your opt-out right by contacting firstname.lastname@example.org. When updating personal data about you, we may ask you to verify your identity before we can act on your request.
We may reject requests that are fraudulent, unreasonably repetitious, require disproportionate technical effort (for example, developing a new system or fundamentally changing an existing practice), or would be extremely impractical (for example, requests concerning information residing on backup tapes).
Where we can provide information access and correction, we will do so at no cost to you, except where it would require a disproportionate effort. We aim to protect information from accidental or malicious alteration or destruction. Accordingly, after your information is deleted, we may not immediately delete residual copies from our active servers or remove information from our backup systems.
You can withdraw the consent for processing your personal data that you have given us at any time. We will act on it immediately and stop the processing. This is free of charge. You can send us the request for withdrawal at email@example.com.